Atmos Holdings Pty Ltd and its Australian related body corporates (Atmos, we, us, our) are bound by the Privacy Act 1988 (Cth) (Privacy Act) and must protect your personal information in accordance with the Privacy Act and this Candidate Privacy Policy (Candidate Privacy Policy).

About this Candidate Privacy Policy

This Candidate Privacy Policy explains how we handle and manage personal information we collect about you as a person who applies to us for a job, including directly or via our Human Resources Information System (HRIS) partner, Employment Hero, a recruitment agency, online recruitment tool (such as Seek and Linkedin) or otherwise and whether for a permanent, contract, temporary or casual role (Candidate).

Sensitive information

By applying for a job with us or otherwise providing us with any of your sensitive information (as such sensitive information is specifically noted in this Candidate Privacy Policy), you consent to our collection, use, holding and disclosure of your sensitive information in accordance with and as set out in this Candidate Privacy Policy.

You do not need to provide us with your personal or sensitive information

You may choose not to provide us with your personal or sensitive information. However, if you choose not to provide us with the personal and/or sensitive information we request from you or if you fail to provide us with adequate personal information, we will be unable to consider your job application.

Where to obtain a copy of this Candidate Privacy Policy

You can view a copy of this Candidate Privacy Policy here on our website at www.atmosgroup.com.au or contact us at info@atmosgroup.com.au and request a copy.

What personal information we collect about you

Subject to the requirements of the role, we will collect your:

• full name, email address, telephone number;
• feedback about what you look for in a great place to work;
• information provided on your application form, in your CV and/or during an interview or pre-employment screening and testing;
• psychometric assessment information (e.g. personality and cognitive ability assessments) which is your sensitive information;
• background check information (e.g. criminal record, academic record, accessibility requirements, ethnic social origin) which is your sensitive information;
• qualifications and employment history, including the information you have provided to us in your resume and covering letter, any information contained in public social media profiles and any information provided to us by a former employer or a referee;
• identity information such as your passport and/or driver’s license details, date of birth and residency status (some of which may be your sensitive information); and/or
• photographs and/or CCTV recording of you attending our premises (which is your sensitive information).

How we collect personal information about you

We will collect most personal information about you directly from you, including information you provide to us throughout the recruitment process. We will also collect personal information about you from third parties, such as your named referees, background check providers, recruitment or contractor firms where you have applied via them to be considered for a job with us. We will also sometimes use recruitment service providers such as Seek and Linkedin where we post job advertisements and collect candidate responses.

Why we collect personal information about you

We collect personal information and, where indicated in this Candidate Privacy Policy, sensitive information about you for the following purposes:

• to verify your identity;
• to shortlist Candidates and contact shortlisted Candidates to progress their application;
• to respond to your queries regarding your application or prospective employment with us;
• to provide information to you regarding your application for a job with us;
• to notify you of any updates in relation to your application;
• to assess your suitability as a Candidate and/or identify employment opportunities that match your profile, experience and expertise;
• to detect and investigate any grievances or concerns, alleged misconduct and suspected unlawful activity;
• where applicable, to provide you with information regarding your relationship or contract with us;
• for statistical analysis to help us better serve Candidates;
• for Diversity and Inclusion or other programs applicable to you and for which you have opted-in; and
• otherwise as permitted or required by law.

Disclosure

We will disclose your personal information to Employment Hero and provide access to a third-party contractor to assist us with considering, assessing and processing your job application and any enquiries you make.

Security of your personal information

We take reasonable steps in the circumstances to protect your personal information.

Sharing information overseas

Our third-party contractor referred to above is based in India and will access your personal information in Employment Hero from India.

Accessing and/or correcting your personal information

You have the right to request access to and/or to update/correct any personal information we hold about you. For any request to do so, you must provide evidence of your identity which must clearly show that you are the person whose personal information is being requested or is being sought to be corrected/updated.

If you wish to access or update/correct any of your personal information that we hold about you, please contact us using the details set out in the “Contact Us” section below.

Contact Us

For any queries about this Candidate Privacy Policy, updating/correction or access requests or privacy complaints, please contact us by:

• email to info@atmosgroup.com.au;
• phone on +61 498 707 350; or
• post to Atmos Holdings Pty Ltd, The Commons, 388 George Street, Sydney 2000

Changes to this Candidate Privacy Policy

We may, from time to time, update this Candidate Privacy Policy. Please ensure you review this Candidate Privacy Policy periodically for changes. If any changes will have a significant impact on your rights or our obligations in respect of your personal information we will let you know in writing and post a message to that effect on our website once it goes live.

Your continued engagement with us or the provision by you of further personal information to us after this Candidate Privacy Policy has been revised will be deemed to be your acceptance of (and, for sensitive information, your consent to) the revised Candidate Privacy Policy.

This Candidate Privacy Policy was last updated on 19 February 2025.